Executive and Development Assistant


Executive and Development Assistant

Reports to: Executive Director

Classification: Full-time, Non-exempt

Compensation Range: $24-$26 Hourly; Comprehensive employee benefits’ package provided.


Scope of Position

Reporting to the Executive Director, the Executive and Development Assistant serves as the primary point of contact for internal and external communication regarding the Executive Director. Also working with the Development Director, the position is responsible for gift processing and acknowledgements, administrative and research support, along with assistance for event logistics and planning. The position serves as primary support and contact by the Executive Director for the Board of Trustees, including working on all board meeting logistics, preparation and execution of board meeting materials and communications throughout the year in coordination with the Executive Director.

The ideal candidate is a mission-driven, multi-tasker who can simultaneously focus on important details. The individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills and the ability to maintain a realistic balance among multiple priorities. They will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with the upmost discretion. 



  • Complete a broad variety of administrative tasks including helping to manage an active calendar of appointments and preparing confidential correspondence.
  • Works closely with Executive Director to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
  • Provides a bridge for smooth communication between ED and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  • Supports ED in preparation and execution of all Board of Trustee activities, while maintaining discretion and confidentiality in relationships with all board members.
  • Assist with logistics for all membership and development events, including registration process, preparation of guest lists, event mailings, name tags, and day-of-event logistics.
  • Provide support for Development events including the Artful Evening Gala and Community Leaders Breakfast.
  • Office supply ordering: ensure supplies are stocked, coordinating monthly orders and assisting staff with special orders as needed.
  • Maintain upkeep of copier, postage machine and fax machine, and cleanliness of supply areas and copy room.
  • In coordination with the Director of Development, process and acknowledge all donations to the museum in a timely manner.
  • Provide administrative support for development initiatives including conducting donor prospecting and research as necessary.
  • Other development responsibilities as directed by the Executive Director.


  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail at all levels.
  • Proficient in MS Office applications (Word, Excel, PowerPoint), and Altru or similar CRM.
  • Outstanding interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors as a key representative of the Museum and the Executive Director.
  • Demonstrated, proactive approaches to problem-solving with strong decision-making capability.
  • Highly resourceful team-player, with the ability to also be effective independently.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
  • Exceptional written and verbal communication skills with demonstrated ability for accuracy and attention to detail.
  • Ability to prioritize, anticipate needs and solve problems.
  • Demonstrated dependability and flexibility.
  • Interest in the arts and desire to be in museum setting.


To Apply

To apply: please send cover letter and resume with the subject line, “Executive and Development Assistant,” to hr@bellevuearts.org. Applicants will receive an automated response. Candidates whose qualifications and background are of interest will be contacted directly.

The Bellevue Arts Museum is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.


For further information about the Museum, visit bellevuearts.org.